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Stephenville ISD Improves Marks in S&P Financial Management Assessment

At a Glance:

Stephenville, Texas
K-12 Enrollment

Frontline Solutions Used:

Comparative Analytics, formerly 5Sight
Financial Planning Analytics, formerly 5Cast
Budget Management Analytics, formerly 5Cast Plus

Challenge Caledonia Community Schools

The Challenge:

Stephenville Independent School District empowers student success through a positive learning culture, and the support of the community and staff is what makes for a unique public education experience. Stephenville had already been using Comparative Analytics, formerly 5Sight when Teri Hodges, Executive Director for Finance and Operations, brought on Financial Planning Analytics, formerly 5Cast and Budget Management Analytics, formerly 5Cast Plus in 2019. She did so with the knowledge that it was imperative to manage the financial stability of the district for the good of its staff, community, and students. The district’s Standard & Poor’s bond rating had been labeled as AA – Stable. These ratings help determine if the district is eligible for certain types of state funding. Hodges believed that the district could improve its fiscal management processes, and thereby also improve their bond rating. Her adoption of a formalized financial plan within Financial Planning Analytics, formerly 5Cast was a part of change she implemented in the district’s Financial Management Assessment methodology.

Solution Caledonia Community Schools

The Solution:

With the help of Comparative Analytics, formerly 5Sight, the district developed revenue and expenditure budget assumptions, taking into consideration a variety of variables, from the historical information. Then, the district used Financial Planning Analytics, formerly 5Cast to produce a five – year forecast for their school board. Additionally, they used Budget Management Analytics, formerly 5Cast Plus to create monthly budget-to-actual updates. Hodges implemented a comprehensive reporting strategy for the monthly board reports based on state guidelines, and an informal reserve policy was also implemented to fund the total reserves in the event of an emergency.

These powerful tools not only had a positive impact on our future financing opportunities but also allow us to be transparent about where we have been — and intentional about where we are going.”

Teri Hodges

Results Caledonia Community Schools

The Results:

As a result of the easy automation within the tools available to her, Hodges was thrilled to see that in the Management category, S&P changed their view on the district’s position from standard to good under the S&P Financial Management Assessment methodology. S&P indicated that this change resulted from the fact that now, “financial practices exist in most areas,” which was attributed to the adoption of their new formalized financial plan that projected revenues and expenses for five years. Aside from the improvement in the Management category, the district is also now in a better position to manage information and communicate its plans to the school board. They now can present the monthly budget-to-actual reports and required budget amendments as needed for Board approval. They share investment reports with the Board monthly. Five-year financial projections can be shared with the Board (at least) annually, and easily updated as new information is received.

Pictures are worth a thousand words,” says Dr. Ed Dittfurth, Stephenville ISD School Board Vice President. “The efforts put into the visuals allow for ‘aha’ moments that aren’t as obvious from a numeric report.”

About Frontline Education

Frontline Education is the leading provider of school administration software, empowering strategic K-12 leaders with the right tools, data and insights to proactively manage human capital, business operations, and special education.

Educational organizations representing over 80,000 schools and millions of educators, administrators and support personnel have partnered with Frontline Education in their efforts to develop the next generation of learners. Frontline is dedicated to driving engagement across K-12 school systems and supporting the continuous improvement of employee effectiveness and efficiency with solutions for proactive recruiting and hiring, absence and time, professional growth, student information systems, special education and interventions, payroll, benefits and financial management.

Frontline Education corporate headquarters are in Malvern, PA, with offices in Roseville, CA; Salinas, CA; Andover, MA; Walled Lake, MI; Rockville Centre, NY; Williamsville, NY; Brecksville, OH and Austin, TX.

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