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Case Study
Why Culver Community School Corporation says that Frontline Absence & Time “is definitely a must.”
Unlock Your District’s Potential
District Background
Location
Culver, IN
K-12 Enrollment
839
Teachers & Staff
148
Product & Solutions
Before Frontline Absence & Time
Manual timecards led to errors and time-consuming tracking.
Manually calling substitutes made absence management inefficient.
Paper-based records made compliance and payroll reconciliation difficult.
After Frontline Absence & Time
Digital time tracking improved accuracy and reduced time spent on payroll.
Automated substitute placement streamlined the process and increased fill rates.
Electronic records enhanced compliance, accuracy, and reporting capabilities.
Culver Community School Corporation (CCSC) is a small, rural district with about 800 students spread across four counties in northern Indiana. In the past, managing HR and payroll efficiently was a challenge, especially with a small administrative team.
Eva Reinhold, Deputy Treasurer and HR lead, handled numerous tasks, making time management crucial. “I do a lot,” Eva says, noting the challenge that wearing multiple hats brings. “We are a small district, so it’s just me and the business manager handling everything.”
CCSC operates with a small administrative team and previously relied on manual processes for time tracking and absence management. Without an automated system, keeping up with time tracking and payroll and managing substitute teachers was overwhelming.
Before switching to Frontline, keeping track of employee time meant hunting down timecards, which employees filled out by hand. “Trying to get them tracked down, employees not filling them out properly…it was time-consuming,” Eva notes. Payroll processing required extra work just to make sure everything added up.
Absence management was another pain point. The district used spreadsheets to track substitute teachers, and calling subs manually was a daily headache. “We had to call substitutes manually, which was time-consuming,” Eva says. “Sometimes, by the time we reached them, they had already accepted another job elsewhere.” There was no easy way for teachers to request substitutes, making an already tricky process even harder.
Compliance and reporting were also a hassle. Everything was on paper, making it hard for HR to ensure compliance with internal audits. “We had to manually check and double-check everything,” Eva recalls. “It was draining.”
CCSC had been using Frontline Absence Management for years but they decided to take the next step and add Time & Attendance. This allowed the district to toss their paper-based time tracking and move everything online. “We used to have paper timecards,” Eva remembers, and for a while, the district also tracked time on paper as a backup. “But we found that this system is way better because we can actually timestamp and track them.”
With Frontline Absence & Time, CCSC gained:
“We love the master calendar,” Eva adds. “We can put in all our paid holidays for 10-month and 12-month employees, and it automatically applies when needed.”
Switching to Frontline Absence & Time brought numerous benefits. Payroll processing is now smoother and more efficient. Tracking employee hours, especially for those with multiple roles, is simpler and more accurate. “An employee who works multiple jobs in the corporation can track their time in each particular position. That has really been nice,” Eva says.
Frontline also made it easier to reconcile leave and worked hours. “Before, we had to manually write vacation days on timecards,” Eva recalls. “Now, if I take a vacation day, I just put it in Frontline, and it prints right on my timecard.”
Substitute management saw major improvements, too. Substitutes can choose jobs independently, and teachers can assign substitutes as needed. “It has been really great. Once we get all of our subs in, they have the opportunity to select jobs, and the teachers can assign one that they need,” Eva explains. Administrators can also see which substitutes are available, and which have taken assignments in other districts. “I like that feature — you can see that they have taken a job somewhere else.”
This transparency led to higher fill rates for substitute positions. “The only complaint I ever get is that they aren’t seeing jobs, but that’s because they’re already all taken,” Eva notes.
Beyond efficiency, Frontline Absence & Time also improved accuracy and compliance. Digital records put an end to errors from manual entry, ensuring payroll accuracy. Administrators are more confident in their ability to track absences, substitutes, and payroll data in real time, and life is smoother for HR.
“It’s just great when it is in Frontline. And for timecards, being able to put in notes if they leave early. Everybody is able to look over their timecard and make sure it’s correct and submit it.”
Eva Reinhold – Deputy Treasurer and HR Lead
Eva says she uses Frontline all day, every day. “Even the little things like making work schedules, all the little things you can do to just make everything flow.” Teachers appreciate the ability to choose their own substitutes, giving them greater control over classroom coverage. “I do get emails that they like that they can pick their own sub,” Eva says. “I’ve heard that it’s very easy to do, very easy to maneuver.”
And when issues pop up? Support is just a chat away. “I love support. They are the best,” she explains. “I will have the slightest issue, and I just get on the chat, and it’s solved within minutes.”
“The support that you get from Frontline is amazing. I would definitely recommend it to other school districts.”
Frontline Absence & Time helps CCSC save time, streamline HR tasks, and ensure payroll is both timely and accurate. “Frontline definitely helps us save time and streamline everything: absences, clocking in, and clocking out,” Eva emphasizes. It also helps the district manage substitute teachers more effectively and increases transparency in staffing classrooms.
Would Eva recommend Frontline to other districts? “Go for it…for us, it’s definitely a must.”
For small districts like CCSC, managing HR and payroll doesn’t have to be an uphill battle. With Frontline Absence & Time, it’s easier, faster, and more reliable, freeing up time for what matters most: supporting staff and students.
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About Frontline Education
Frontline Education is a leading provider of school administration software, connecting solutions for student and special programs, business operations and human capital management with powerful analytics to empower educators. Frontline partners with school systems to deliver tools, data and insights that support greater efficiency and productivity, enabling school leaders to spend more time and resources executing strategies that drive educator effectiveness, student success and district excellence.
Frontline’s broad portfolio includes solutions for proactive recruiting and hiring, absence and time management, professional growth, student information systems, special education, special programs, Medicaid reimbursement, school health management, inventory control and asset management, payroll, benefits and financial management, and analytics solutions that help district leaders tap into their data to make more informed decisions for the benefit of their students and communities. Over 10,000 clients representing millions of educators, administrators and support personnel have partnered with Frontline Education in their efforts to develop the next generation of learners.
