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Get Cost Report Ready: SHARS Documentation & Reporting Best Practices

1 hour

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About this webinar

SHARS Cost Report season is here, and 2025 submissions will mark the first-year districts use HHSC’s new STEPS cost reporting application. This session will provide an overview of the STEPS transition and key updates to the SHARS Cost Report process. 

Participants will learn best practices for SHARS service documentation, data accuracy, and audit readiness, with a focus on how strong documentation supports successful cost reporting. Attendees will leave with practical guidance on preparing service data, avoiding common reporting pitfalls, and ensuring their district is ready for submission.

Featured Speakers

Dario Avila

Medicaid Strategist

Dario Avila is a Medicaid strategist and nationally recognized expert in school-based Medicaid programs, bringing nearly two decades of experience across Texas state government, private industry, and education technology. He began his career at the Texas Health and Human Services Commission (HHSC) in 2005, where he advanced into a program leadership role supporting Texas’s SHARS program, including cost reporting and rate setting. Dario also represented Texas through the National Alliance for Medicaid in Education (NAME), serving on its Board of Directors and as President. At Frontline Education, he partners with sales, product, implementation, and marketing teams to help districts strengthen compliance, improve documentation, and maximize Medicaid reimbursement.

Discover the Frontline Difference

Frontline Education is a leading provider of school administration software, supporting more than 10,000 K-12 organizations nationwide. Our solutions span four key areas — Human Capital Management, Student Solutions, Business Operations, and Data & Analytics — helping school systems operate efficiently and deliver better outcomes for students and staff.

Frontline Medicaid & Service Management

Helps school districts simplify documentation, strengthen compliance, and maximize Medicaid reimbursement through a single, integrated platform. Built specifically for school-based services, Frontline streamlines service tracking, IEP-aligned documentation, transportation and PCS support, and Medicaid reporting—reducing administrative burden for providers and district staff. 

With built-in compliance safeguards and intelligent workflows, Frontline enables districts to improve audit readiness, increase accuracy, and gain greater visibility into their Medicaid programs—so staff can spend less time managing paperwork and more time supporting students.

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