EXTRA WORK REQUESTS Approve extra work before it hits the timesheet. Frontline Time & Attendance now gives HR administrators a structured, pre-approval workflow for all extra work assignments, so your district stops chasing after-the-fact paperwork and starts managing labor costs in advance. Get Started Today Extra work without a pre-approval process is a payroll liability. When employees work outside their regular assignment — covering a class, staffing an event, filling in during a leave — most districts have no structured way to authorize that work before it happens. The result: Unauthorized hours that surface only when timesheets are submitted Budget overages that HR discovers after payroll has already run No audit trail if a dispute arises about who approved what Compliance risk when extra work touches positions with specific credentialing requirements Extra work requests in Frontline Time & Attendance solves that problem. Four capabilities HR directors asked for Pre-approval before time entry Time cannot be entered until the extra work request is fully approved, eliminating the after-the-fact catch-up that burdens HR each pay period. Multi-level approval workflows Configure one or more approval levels by name or visibility profile. Each level is notified only after the prior one approves, with no skipped steps and no ambiguity. Automatic conflict detection The system checks for overlapping assignments or conflicting requests at submission, flagging issues before they create scheduling or payroll problems. Complete audit history Every status change — approved, rejected, edited, or resubmitted — is logged with a timestamp. Full Status Log available on any request. How It Works From request to assignment in three steps. 1 Administrator creates the request Select the employee(s), position, location, dates, and allotted hours. Optionally assign a job number or accounting code. Choose one or more approvers. 2 Approvers are notified and act Each approver receives an email notification and can approve or reject directly from the link — or from the EWR page, Position page, or User Details. Rejected requests require a comment and can be edited and resubmitted. 3 Approved request becomes an assignment automatically Once all approval levels are complete, Frontline converts the request into an Extra Work Assignment with no manual handoff required. The employee can then enter time against the approved assignment. Designed for district and campus HR administrators Extra Work Requests includes granular permission controls so you can scope exactly who can create, approve, and view requests across your organization. HR / Payroll Administrators Create, edit, delete, and view all requests. Full reporting access. Approving Managers Approve or reject requests from email, the EWR page, or User Details. Compliance Officers View-only access to request history and status logs for audit purposes. See Extra Work Requests in action Schedule a meeting with our team and we’ll walk through how Extra Work Requests can fit your district’s approval process. Get Started Today
