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Track Your School District’s Employee Absence Data

 
 

You most likely have a strategy for managing your employee absences. But is it backed up by data?

You’ve got a lot on your plate. And that might be an understatement, especially this year.

In the midst of it all, you might be looking ahead to the winter months and wondering how the pandemic will affect your absence rates.

  • If teachers request more absences due to COVID-19 symptoms, especially last-minute ones, is your district’s sub pool ready?
  • If you have multiple teachers in quarantine for two weeks at a time, do you have enough substitutes to support uninterrupted learning?
  • Are you able to look ahead and project, based on recent trends, how you might need to shift to accommodate changes?

If your employee absence data is difficult to access, or if your district is currently using a paper-based system, implementing and maintaining a data-driven strategy is no easy task.

Frontline Absence & Time gives you the power to track employee absence and substitute data and compare your district’s data to national and state benchmarks. You can find trends over time and easily check if new policies and initiatives are making a measurable impact.

 

Powerful Reporting

With Frontline Absence & Time, you gain unprecedented visibility into employee attendance across the district. You can not only keep an eye on what’s happening in real time, but also explore patterns and dig deep into your district’s data.

With the new Absence Trend Analysis Report, you can gain visibility into early indicators, giving you the data you need to quickly make informed decisions.

This gives you the answers you need, so when you’re faced with tough decisions that have implications for the budget, you know exactly what’s making an impact — either at the district level or in individual schools.

Exclusive Benchmarking

In addition to giving you greater insight into your district’s own data, you can see your data side-by-side with nationally published benchmarks from the Frontline Research & Learning Institute. This lets you see how your district stacks up against others across the country, in your state or of the same size. This data is only available through Frontline, and is easily accessed right from the absence & substitute management system.

 


Data in Action with Frontline Absence & Time

 

01. —— EMPORIA PUBLIC SCHOOLS
 
At Emporia, former Assistant Superintendent of Human Resources Dr. Andy Koenigs led the charge to start a wellness program from scratch. Because the district used Frontline Absence & Time, he was able to track the effects of the program on employee absences.
 
Data from the system showed that:
 
  • Total absenteeism rates decreased by 16 percent
  • Absences due to medical appointments decreased by 22 percent
  • Absences due to illness decreased by 30 percent

 

 

16% decrease in total absenteeism
 

22% drop in absences caused by medical appointments
 

30% decrease in illness-related absences

 

 

 
02. —— LIVINGSTON-PARISH PUBLIC SCHOOLS
 
After being hit with catastrophic flooding, Livingston-Parish needed to find money in their budget in order to rebuild — but district leaders weren’t willing to make cuts that would impact instruction. Bruce Chaffin, the district’s Supervisor of Human Resources, decided to provide an incentive for the school with the highest attendance rate at the end of the year.

With Frontline, that data is immediately at his fingertips. Because Frontline provides easy access to his district’s absence and substitute data, Bruce has been able to track the impact of the incentive program on district spending and absences.

Data from the system showed that every school in the district had an attendance rate of over 94%.

And the impact on district resources? Using Frontline Absence & Time, Bruce reported that the district saved $80,000 on substitute wages in the first 39 days of school alone, and over $100,000 in the first 60 days compared to 2015*.  
 
*No 2016 comparison, as the district lost a month of school due to flooding.

 

“Thank goodness for Frontline’s Absence Management program, because that data is immediately at my fingertips… I'm able to go in the report section and run a report each month. It takes me about 30 minutes to do 44 sites and come up with the percentages for the schools.”
– Bruce Chaffin
03. —— [YOUR DISTRICT HERE]
 
What will your story be?
 
With Frontline Absence & Time, you can start writing your district’s success story today. You can:
 
  • Go paperless: make payroll a breeze, and save your district money on ink, paper, and costly printer repairs.
  • Upgrade your substitute program: teachers can post lesson plans directly in the system and you can offer training to set your subs up for success and help your substitutes become more effective educators — and substitutes can use the Frontline mobile app to view, accept, and search for open jobs!
  • Reduce the burden of PD-related absences: curious why all your teachers are out on Tuesdays? With easy visibility into your district’s data, you can collaborate with other departments to adjust and optimize district programs to work better for everyone.
  • Make compliance less of a chore: when your employees’ hours are tracked accurately and you have access to pre-built reports like the ACA report, you can save your district time and money (fines associated with audits are no joke!).

 
Track Your School District’s Employee Absence Data
 

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