Friday Feature – More on Crossing Fiscal Years

A couple of weeks ago, I wrote a Friday Feature about how the journal entry list crosses fiscal years. Today, I wanted to take that a step further and talk about how Escape Online gives users the super-power ability to see across multiple fiscal years in almost all areas: searches, lists, and reports. In particular, I want to talk about the Journal Entry Detail (Ledger01) report.

This report is designed to print detailed information about journal entries. The account number, comment, line sequence number, debit and credit amounts print for all journal entries selected.

It includes totals for debits and credits for each journal entry and a grand total.

Here is a screen shot of the report parameters. Notice how I “cleared” the Fiscal Year field and entered a requisition number.

Obviously, I could have entered more requisition numbers or filtered by accounts or any one of the myriad of other options, but let’s just take a look at one requisition so we can see the incredible usefulness of the report.

And, this is the report that our criteria produces. (Click on the graphic to open a PDF and see the whole report.)

The report shows the journal entries for a requisition that was created for a summer school program. The first page shows the encumbrances and the “year end closing” journal entry that brings the requisition into the new fiscal year. The second page continues showing the year-end journal entries and, finally, the expense JE.

The ability to see across fiscal years is almost as cool as a time machine, allowing you to see the past, present and future all at once.

Now that’s an awesome super power!