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Get Cost Report Ready: SHARS Documentation & Reporting Best Practices

3.4.26 / 11:00am
1 hour

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About this webinar

SHARS Cost Report season is here, and 2025 submissions will mark the first-year districts use HHSC’s new STEPS cost reporting application. This session will provide an overview of the STEPS transition and key updates to the SHARS Cost Report process. 

Participants will learn best practices for SHARS service documentation, data accuracy, and audit readiness, with a focus on how strong documentation supports successful cost reporting. Attendees will leave with practical guidance on preparing service data, avoiding common reporting pitfalls, and ensuring their district is ready for submission.

Featured Speakers

Dario Avila

Medicaid Strategist

Dario Avila is a Medicaid strategist and nationally recognized expert in school-based Medicaid programs, bringing nearly two decades of experience across Texas state government, private industry, and education technology. He began his career at the Texas Health and Human Services Commission (HHSC) in 2005, where he advanced into a program leadership role supporting Texas’s SHARS program, including cost reporting and rate setting. Dario also represented Texas through the National Alliance for Medicaid in Education (NAME), serving on its Board of Directors and as President. At Frontline Education, he partners with sales, product, implementation, and marketing teams to help districts strengthen compliance, improve documentation, and maximize Medicaid reimbursement.

Amy Quinn

Solutions Architect

With more than 20 years in public education, Amy Quinn brings real-world experience to her role as a Solution Architect at Frontline Education. She has served as a general education teacher, educational diagnostician, ARD facilitator, and special education coordinator managing compliance, PEIMS, and SHARS. Amy is passionate about helping districts streamline processes while staying focused on supporting students and staff.

Discover the Frontline Difference

Frontline Education is a leading provider of school administration software, dedicated to helping K-12 leaders achieve their district’s goals. Our solutions empower administrators to manage critical areas like finance, HR, special education, and student health efficiently. Trusted by over 10,000 school district clients, Frontline delivers the insights and tools needed to save time, improve compliance, and support school leaders to drive positive outcomes.

Frontline Medicaid & Service Management

Helps school districts simplify documentation, strengthen compliance, and maximize Medicaid reimbursement through a single, integrated platform. Built specifically for school-based services, Frontline streamlines service tracking, IEP-aligned documentation, transportation and PCS support, and Medicaid reporting—reducing administrative burden for providers and district staff. 

With built-in compliance safeguards and intelligent workflows, Frontline enables districts to improve audit readiness, increase accuracy, and gain greater visibility into their Medicaid programs—so staff can spend less time managing paperwork and more time supporting students.

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