Friday Feature – Budgeting by Assignment Type

Last week, we went over how Escape Online determines vacancies through available FTE. That is perfect for some assignments (teachers) but not so much for others (volunteers). And, that is why Escape Online considers the type of assignment when determining budget figures for salaries and vacancies.  Check it out.
Escape Online supports six different types of assignments, some of which are included in determining FTE for budgeting purposes:

• Paid – (Included) Employee is assigned to a position for a period of time. The assignment has a salary.
• Timecard – (Included) Employee is assigned to a position for a period of time. The assignment is paid from a timecard. The hours are entered through the Adjust Payroll activity.
• Extra – (Included) Employee works over 1.0 FTE. For example, this is used for a teacher that is working an extra period (6/5 of a day).
• Leave of Absence Paid (LOAPaid) – (Included) Employee is on a paid leave of absence from a position. The assignment has a salary.
• Leave of Absence (LOA) – (Excluded) Employee is on unpaid leave from a position. The assignment does not generate pay.
• Unpaid – (Excluded) Employee or volunteer is assigned to a position for a period of time. The assignment does not generate pay.

Looking at a typical district on one of our LIVE customer systems, we can see how this automation really makes great sense!  This particular district is a Joint Union High School with 905 paid assignments, 314 timecard, 52 extra, 2 paid LOA, 12 unpaid LOA, and 2 unpaid.

Using these figures, Escape Online will budget for 1,273 assignments (paid, timecard, extra, paid LOA). Escape Online will NOT budget for the other 14  assignments (unpaid LOA and unpaid). Perfect!

This type of flexibility gives you the freedom to create employee assignments for all of your changing needs without forcing you to manually include/exclude certain types from your position control budgeting for salaries and/or vacancies!