Solutions for Small Schools
Be a department of one, with the power of many.
You’re a master of the balancing act.
Working in a small school, you have to be — you don’t have the luxury of a large staff to help with all of the administrative work that needs to be done. At any given moment, you’re wearing many different hats, and you’re up to the challenge.
But it can be hard to keep up with larger organizations with deeper pockets. Having a smaller administrative team, and a smaller budget, makes it harder to maintain compliance; prepare, attract, and retain teachers; and provide the best instruction — just to name a few.
But you don’t need an entire team of personnel to level the playing field. You just need a way to free up your talents and spend less time on administrative work.
Unlock the power of a larger team, without the cost.
Frontline provides cost-effective software built for the unique challenges small schools face.
If you’re a small school, you know the pain of using multiple systems each day.
Switching between different systems? No thanks — and it doesn’t have to be that way. Imagine just having one login. Imagine automating all of your administrative processes without managing dozens of contracts. Imagine having a common user experience — the same navigation, look, and feel — across your software solutions.
With Frontline, it’s possible.
Frontline has a team that works exclusively with small schools, meaning you’ll finally have a vendor who is focused on making sure you have the tools you need at a price that fits your budget.
Solutions Purpose-Built for K-12 Schools
Proactively manage employee absences, substitutes, and time and attendance — all in one software system.
Frontline Absence & Time
If you run a small school, you’re probably also the person approving leave requests, finding a sub when a teacher calls in sick at 6 a.m., and chasing down paper timesheets before payroll closes. Frontline Absence & Time moves all of that online. Staff request leave, qualified substitutes pick up open jobs on their own, and approved absences update timesheets automatically, so nobody re-enters the same information twice. You still decide who can see and approve what, and you can manage absences from your phone or desktop, wherever the day takes you.
Absence & Substitute Management
Managing employee leave in small schools doesn’t have to be a headache.
Manage employee leave
- Approve or deny absence requests from your computer or the Frontline mobile app
- Employees create absences and check their own leave balances online or in the app
- With Time & Attendance, approved absences update timesheets automatically
Fill absences with substitutes
- Frontline automatically works to find a qualified substitute as soon as an absence is created
- Substitutes get notified of open jobs and can accept them from their phones
- Manage substitute schedules and stay compliant with the ACA
Benchmark against other small schools
- See how your schools’ metrics stack up against other small K-12 organizations
- Also compare data specific to your state or locale
Stop stressing over managing employee absences and substitute placement
- Unfilled absences leave everyone scrambling and take a toll on student learning
- Getting caught up with “administrivia” keeps you from focusing on more strategic work
Timesheets and payroll prep for small school offices
Track employee time, without taking up hours of your own.
Collect time without paper
- Employees clock in and out from a computer, kiosk, or the Frontline mobile app
- Timesheets live in one place instead of in spreadsheets and paper stacks
- Track overtime, tardiness, and labor costs as they happen
Get cleaner data to payroll
- Approved absences flow into timesheets, so you don’t re-enter them
- Use pre-built or custom reports for payroll processing
Apply your rules consistently
- Set rules once and apply them to every employee, including those from labor laws like FLSA and ACA, as well as bargaining agreements
- Gain accurate information for state and federal reporting
- Securely manage data online, and easily access the information you need, when you need it
Supporting great teaching in a small district doesn’t have to be a juggling act.
Frontline Professional Growth
Being a department of one doesn’t mean you have to do it all! Small schools across the country are harnessing the power of Frontline Professional Growth to bring professional learning, collaboration, and evaluations together to supercharge teachers’ professional growth.
Did you know? Frontline Professional Growth natively integrates with Canvas.
Plan and track professional learning
- Offer a catalog of PD aligned to your school’s goals, and track hours and credits in one place
- Evaluation results point teachers to relevant learning
- Approved PD requests can create the absence automatically through Absence & Time
Run evaluations your way
- Set up evaluation workflows for each staff type and use any rubric your school is licensed to use
- Monitor progress and trends across the school, and calculate composite scores for state reporting where applicable
Give teachers learning they can use now
- Access best teaching practices with over 4,000 real-life classroom videos — including Education Training Services (ETS) and Measures of Effective Teaching (MET) videos, and over 800 SCORM-compliant courses
- Teachers can record and reflect on their own classroom video
- Upload your own content, including Canvas courses and SCORM.
- Enable teachers to share videos, resources, ideas, and feedback online, and engage in collaborative discussions with teachers down the hall, in the next county and even other states
Simplify hiring: connect recruiting, hiring, and onboarding in one place.
Frontline Recruiting & Hiring
In a small school, the person posting the job is often the same person covering a classroom and answering parent emails. Frontline Recruiting & Hiring publishes your postings to K12JobSpot, where educators are already looking, and lets you invite job seekers to apply instead of waiting for applications to show up. Your principals and hiring managers review candidates in one shared workspace, and once you’ve found the right person, Hire Applicants creates the staff record and starts onboarding in Frontline Central, so nobody re-enters the same information.
Reach more qualified candidates
- Publish to K12JobSpot and your website, with postings formatted to the Google Jobs standard
- Search opted-in job seekers and invite them to apply to an open posting, then track your outreach in the same system
- Candidates apply in minutes from their phones with a reusable profile, and resume parsing pre-fills their details
Move hiring decisions along with a small team
- Keep notes, messages, and references with each applicant so everyone reviews from the same context
- Principals and hiring managers see only their own roles and candidates, while HR keeps the full view
- Spot new and stalled applicants from one dashboard, with automated updates keeping candidates and staff informed
Get new hires ready for day one
- Hire Applicants creates the staff record in Frontline Central and starts onboarding
- Send digital forms and packets, collect e-signatures, and store the completed documents in the employee profile
- Track completion and route approvals to the right people
Handle onboarding, contract renewals, and employee records without the paper.
Frontline Central
If you’re the one sending out renewal contracts, chasing signed handbooks, and keeping personnel files in a cabinet that’s slowly filling up, you already know how much of HR is paperwork. Frontline Central moves those forms online, routes each one to the right people, and shows you what’s been completed and what hasn’t, so you spend less time following up. Because completed forms can update the employee’s record automatically, the information you collect doesn’t have to be typed in a second time.
Easier onboarding
- New hires complete onboarding forms and packets online, with electronic signatures
- Track who has received and signed handbooks, policy acknowledgments, and more, and send bulk reminders to anyone who hasn’t
- When you hire through Frontline Recruiting & Hiring, the new hire’s information carries into Central, so you aren’t entering it twice
Contract renewals and other forms
- Send contracts and other paperwork to all your employees at once
- Route each form through the steps and people you set up, such as employee, reviewer, and approver
- Watch progress on a tracking dashboard (Not Started, In Progress, Denied, Complete) and let automatic reminders handle the follow-up
Keep employee records in one place
- Each profile holds employment details, credentials, documents, and emergency contacts
- Data entered once syncs across connected Frontline solutions, including Absence & Time and Professional Growth
- Permissions control who can see and do what
“Frontline Central and Recruiting and Hiring have been amazing since we are all working remotely now. I am so thankful that we implemented those products.”
– Stephanie Curtis, Executive Director of Personnel and Support, Bartlesville Public Schools
See Frontline Central in Action
Simplify School Nursing Management to deliver better care more efficiently.
Frontline School Health Management
In a small school, you often need to do more with less. Frontline School Health Management brings all school health information in a single place so every detail is accurately documented and providers can collaborate to provide students with the best care possible.
Equip school health professionals with a powerful EHR
- Schedule, control, document, and report detailed information about every student health encounter to meet compliance requirements and keep students healthy
- Keep billing headache free with a single point of data entry for Medicaid and nursing service documentation
- Quickly create care plans, forms, and letters with templates
- Interact with parents seamlessly through a confidential, secure, interactive web portal to communicate on items such as immunization delinquencies, prescription authorizations, parental notices, and consent
Simplify scheduling, documentation, and reporting for mental and behavioral health processes
- Support school mental health provider’s workflow with a dedicated place to record all student information
- Identify student patterns earlier with simple data entry screens that also display note history
- Flag patterns of risky behavior like bullying, suicide ideation, or peer conflict for early intervention by leveraging meaningful reporting data
- Make sure everyone stays up to date by tracking provider certifications and training
Expand the power of your team with easy access to the information you need to make decisions.
Frontline Analytics
Accessing data shouldn’t require juggling spreadsheets. Team members who fill multiple roles need easy access to data that helps the make the best decisions for their school, students, and community. Frontline Analytics makes it simple to get the information you need, when you need it.
Compare your school to others
- Access detailed comparisons to other schools and districts, saving time and allowing administrators to focus on instruction and managing the school
- See how your school’s finances compare to peer schools and districts, including per-student spending levels and which areas of your budget have grown the most
- Examine how staffing ratios and salaries have changed over time, compared to other schools
Turn your small team into a financial planning powerhouse
- Get a detailed analysis of your budget, create budget projections, and compare potential financial scenarios
- Make long-term planning and advanced monthly reporting attainable for small teams
- Easily communicate the financial health of your school to board members and the community
Bring student data together to inform your programs
- Bring all student data together, such attendance, behavior, and course grades, to identify at-risk students who may benefit from early intervention
- Identify which programs are seeing success
- Make it easy for school leaders to access student data, so they can focus on instruction to meet all student needs
Support Your District’s Mission
Asset Management
With solutions built exclusively for K-12, leadership will have the tools and visibility to make better decisions — and you’ll have time back to expand on your technology mission for your district.
Keep track of technology assets.
- Easily distribute and track every laptop, tablet, device, and whole lot more!
- Understand the entire lifecycle of each asset and take the stress out of budget planning
- Integrate with SIS, HRMS, SSO, MDM, Help Desk, and more
Help Desk Software for Schools
Help Desk Management
Quickly respond to help desk tickets to ensure teachers, staff, and students stay focused on what matters most — teaching and learning.
Respond to help desk tickets more easily.
- Create custom ticket templates and routing rules
- Integrate with Frontline’s Asset Management to see each asset’s details: who it’s assigned to, serial number, site location, and complete ticket history
- Use standard and customizable reports to maintain visibility into department performance, team workflows, and trends
- If an educator enters a PD request, you can use the desktop application or Frontline Mobile App to approve the request. Then, an absence and substitute request is automatically created.
- New hire? Great! Once an applicant is hired, their employee record automatically transfers to Frontline Central. Hello, faster onboarding.
- Save time and protect employee information with a seamless approach to managing employee information and a single Frontline ID.
- No large team of personnel needed for implementation
- Enjoy a system configured to meet your needs that’s easy to learn and use
- Work with a dedicated implementation consultant who understands your needs
- Easily and quickly get in touch through live chat, email, or phone*
- Work with a team focused exclusively on K-12, including many small schools
- Access free webinars, how-to articles, and easy-to-follow videos in our online Learning Center
*Available for system administrators
Ready for a unified experience? Fill out the form to the right.
Enjoy an experience tailored for small schools. Ready to learn more?
See why so many small, private and charter schools trust Frontline’s solutions.