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Friday Feature – Budgeting Vacancies

It is that time of year again: time to create next year’s budget. To celebrate, I will be focusing on this most important task for the next few weeks.
One of the more tricky concepts for budgeting is vacancies. But Escape Online makes this easy by determining where vacancies exist, automatically.  How does it do this most wondrous feat?  Check it out.

First, Escape Online looks at your positions to see what is filled and what is not (has available FTE). See how the position list below shows the Data Entry Clerk (position 1455) has 0.125 FTE available.

Position List

Escape Online determines the available FTE by subtracting the Used FTE from the Authorized FTE. Nice!

Now, let’s  take a closer look at the used FTE.

Position Assignment List

Here are the assignments for that position. We see that Celeste has held the position for three years, using 0.25 FTE (or working for 2 hours a day).
Armed with this information, we can now go see what Escape Online loads into next year’s budget, both for Celeste’s position and for the vacancy.

Budgeting Vacancies

Check it out!

Escape Online creates FOUR lines in budget to cover all of the information, giving you precise figures. Let’s look at each line:

I am sure you will agree, Escape Online’s budgeting of vacancies (and salaries) is a truly wondrous feat!

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