Judson Independent School District State Icon

Student-centered mental and behavioral health management at Judson Independent School District

Case Study

District Background:

Live Oak, TX
PreK-12 Enrollment
Certified: 1,613
Other Staff: 1,657

Solutions Used:

Frontline School Health Management (Mental and Behavioral Health Management)
Frontline SIS

Caledonia Community Schools

Spanning the largest square mile radius of any school district in San Antonio, Judson ISD serves students from all socioeconomic levels and backgrounds. Culturally diverse, the community includes bilingual and English language learners from around the world. Because families face so many challenges, teachers and staff know that providing children with the right support means changing lives. They strive to help students become everything they can be educationally, emotionally, and socially.

Challenge Caledonia Community Schools

The Challenge:

Budgets are tight in school districts across the country. Each time the ax drops, district leaders have to decide what expenses they will cut. Too often, school counselors are among the first to go. Not because they are not valued, but more often because data doesn’t always support the need. That doesn’t mean that counselors and social workers aren’t helping students, but simply that they may not be documenting their interactions in ways the district can easily measure.

Administrators at Judson ISD are different. The Executive Director of Student and Family Support Services, Monica Garcia, views school counselors as critical to student success. To demonstrate their importance, she needed a way to collect data showing exactly how they support students.

Solution Caledonia Community Schools

The Solution:

Before they started tracking their time, the average middle school in Judson had three counselors for about 1400 students. If you do the math, that’s well over the recommended 250–1 ratio. When school counselors started regularly documenting student interactions using Frontline Mental and Behavioral Health Management, they recorded almost 2,500 visits each year. That initial data justified hiring additional counselors. It also laid the foundation for a district-wide tool that identifies staffing needs for the department and ultimately led to hiring district-based social workers and counselors for high-risk students.

Monica Garcia believes that school health management is the wave of the future. Data showing the number of times counselors across the district met with students painted a clear picture of the need for support. The district’s strong social-emotional learning guidance program provides a toolkit for counselors working with children. Tracking the number and content of the interactions delivers evidence that it is making a difference in students’ lives.

Results Caledonia Community Schools

The Results:

“Our elementary counselors actually see every kid in their school twice a month for guidance beyond the face-to-face, one-on-one, or small group interactions they have. They weren’t able to really document that in an easy, manageable way until Frontline put the hug on the program.”

Maria Olson, Guidance Counselor

The hug is the way the system makes it easy for counselors to document their work. Each time she meets with the same class, her narrative about topics discussed that day automatically posts to individual records for every student. Even when students attend remotely and log into a guidance lesson, it becomes part of their documented history. Attaching lesson documents is a snap. It turns out that making a system easy to use is the key to getting people to use it.


Are you equipped with the tools you need to support students’ growing mental health needs? Complete the form to the right to learn more about Frontline’s software for mental and behavioral health management.