What We Explored in This Report

As we approach the end of the school year, absences continue to rise. While this increase is expected, a number of other interesting trends showed up in the analysis of the last five months of absence data.
For example, do you know how many more absences employees took in May than in April? Do you know which types of employees took those absences? And what effect did this increase have on district fill rates?
With a customer base of over 7,500 educational organizations, we’ve set out to learn and share real insights around some of these key areas. In fact, this data is so comprehensive that the Center for Research and Reform in Education at Johns Hopkins University has declared it to be representative of national trends. Check back each month to see nationwide trends you can compare to your own district. 


This month’s report is based on data from more than 4,900 educational organizations and 2.7 million employees in Frontline’s Aesop absence and substitute management system.


Average Absences Per Employee

From January to May, absences increased from an average of 1.58 to 1.76 absences per employee.


Absences & Fill Rates by Day of the Week

Fill rates were the lowest they’ve been in 2016, averaging 83% in May. The lowest fill rate days this month? Mondays and Fridays.


Absences by Reason

Absences due to illness have declined 9% since January, but absences marked as “Personal” increased 7% since January.


Average Days Worked Per Substitute 

In May, the average number of days worked per substitute increased, from April’s 7.3 days per substitute to May’s 7.5. 


Absences Lead Time

Absences with zero days of lead time saw a fill rate of just 54%, while absences with one day of lead time jumped to a fill rate of 67%. As lead time grows, so do fill rates. In May, absences required more lead time to achieve higher fill rates than in April.



Get the Full Report

In this report, you’ll also learn:

  • Which day of the week had the highest number of absences

  • Which types of districts had the lowest fill rates

  • Which types of districts see their substitutes working most frequently 

  • How substitute pool health impacts district fill rates