As we move into warmer months and the promise of summer break, absences continue to rise. While this increase is expected, a number of other interesting trends showed up in the analysis of the last three months of absence data. 

For example, do you know how many more absences there were in March than in February? Do you know which employees took those absences? And what effect did this increase have on district fill rates?
With a customer base of over 7,500 educational organizations, we’ve set out to provide real insights around some of these key areas. In fact, this data is so comprehensive, that the Center for Research and Reform in Education at Johns Hopkins University has declared it to be representative of national trends. Check back each month to see nationwide trends you can compare to your own district!

March 2016 STATISTICS 

This month’s report is based on data from more than 4,800 educational organizations and 2.7 million employees in Frontline’s Aesop absence and substitute management system.


Average Absences Per Employee

From January to March, absences increased from an average of 1.58 to 1.63 absences per employee. However, the increase in absences was due primarily to those in positions not requiring a substitute. 


Absences by Reason

Absences due to illness declined 4% since January, but absences due to vacation increased by 2%.


Average Fill Rates

Fill rates continued to decline, with an average of 84% this month (compared to January’s 89%). The lowest fill rate days this month were Fridays and Mondays.


Percentage of Non-Working Subs & Fill Rates

Consistent with January and February, 58% of substitutes did not work in March. As seen in previous months, districts with a higher percentage of non-working subs tend to have lower fill rates.


District Size, Employee-Sub Ratio and Average Days Worked Per Substitute

This month we discovered a new finding: the larger a district, the higher its employee-sub ratio, and the higher the employee-sub ratio, the more often individual substitutes are working.


Get the Full Report

In this report, you’ll also learn:

  • Which day of the week had the highest absences

  • Which types of districts had the lowest fill rates

  • How often substitutes are generally working 

  • How substitute pool health impacts district fill rates